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East Bay Open Studios 2010
+ Directory of East Bay Arts

Artist Information


Register Online Now
Early Bird Discount - Deadline: December 31, 2009, 6PM

Event Dates: Saturday - Sunday, June 5 & 6 and 12 & 13, 11:00AM - 6:00PM


Overview
Artist Marketing and Promotion
Networked Artists & FREE Ads
Logo for printing
Event Calendar
Guidelines/Call for Entry
Exhibition Announcement - New in 2010!
EBOS Committee
Preparing For Your Event
Sign-In Sheet
Distribution List
Signs, Signs, Signs!
Upgraded Artist Web Pages


Register Online Now
Early Bird Discount - Deadline: December 31, 2009, 6PM


Overview:

Event Dates: Saturday - Sunday, June 5 & 6 and 12 & 13, 11:00AM - 6:00PM

Show your art to the largest and most diverse art audience in the region. The Directory of East Bay Arts and East Bay OPEN STUDIOS is a straightforward way for artists at any stage in their career to get their work seen by art patrons, curators, other artists, business leaders, community leaders, and art enthusiasts. After nearly 30 years, the annual East Bay Open Studios (EBOS) continues to bring visitors from all over the Bay Area to local artists’ studios for the opportunity to see the best art made in the East Bay today, likewise, the publication, Directory of East Bay Art extends the reach of the event and provides a year-long reference, a Who’s Who guide for artists.

Published and distributed in conjunction with East Bay Open Studios, the Directory of East Bay Arts includes artist listing, the East Bay Arts Index -an index of local arts organizations, galleries, venues and artist groups, and the East Bay Arts Calendar -a 12-month Arts Calendar of significant regional art events.

Together, the Directory of East Bay Arts and East Bay OPEN STUDIOS serve as essential resources for artists to cultivate new audiences for their work.  

ABOUT EAST BAY OPEN STUDIOS
Established in 1979, East Bay Open Studios (EBOS) is the largest art event in the East Bay drawing over 50,000 visitors during the first two weekends in June. EBOS is produced by Pro Arts, a nonprofit artist-based organization that produces exhibitions, artist services and public programs in its gallery. EBOS includes a Preview Exhibition at Pro Arts gallery, a benefit Gala, artist workshops, online gallery and maps, networking events for artists and the Directory of East Bay Arts, the definitive guide to regional arts, including full color artist listings that serve as a regional catalog of working artists and maps for self-guided tours of artists’ studios.

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Register Online Now
Early Bird Discount - Deadline: December 31, 2009, 6PM


Artist Marketing and Promotion:

Between January and June Pro Arts promotes East Bay Open Studios through the collective marketing efforts of sponsors, media partners, businesses, participating artists and advertisements in local media. Additionally, artists are encouraged to promote their studios through additional grassroots efforts. To ensure the integrity of the event all announcements of any kind (postcards, fliers, e-mails, and posters) must include the East Bay Open Studios logo (see eps link below) and the following statement:

East Bay Open Studios is produced by Pro Arts, a nonprofit artist-based organization that provides critical access to contemporary art in Oakland and the Bay Area through its independent curated exhibitions, capacity-building artist services, open studios, juried programs, advocacy work and diverse collaborative programs. This event connects the public with over 400 regional artists and is accompanied by the Directory of East Bay Arts, a Preview Exhibition in partnership with Berkeley Art Center and Richmond Art Center, and an online gallery. Media Sponsor: East Bay Express. More information about events, programs and exhibitions at www.proartsgallery.org  


Networked Artists & FREE Ads

New Incentives for the Networked Artist:
Increase your art audience by expanding the audience for your neighborhood or artist network. East Bay Open Studios is the main vehicle for connecting artists directly to public audiences. By organizing artists in your neighborhood or artist network everyone benefits- larger audiences, more support, more sales potential, and more resources for successful open studios events.

To encourage artist networking and community building in artists' neighborhoods Pro Arts offers FREE Ads in the 2010 Directory of East Bay Arts. All participating artists are eligible. Include your group/neighborhood/network in the entry listing at the time of registration; a minimum of 5 registrations qualify for a FREE 1/16 AD. Ads are upgraded to 1/8, 1/4, and 1/2 page based on the number of registered artists in the network. 'Groups' may be based on location, neighborhood, geographic area, media, affiliation, shared interests-- it's up to you!


All discounted and promotional ads including the Networked Artist program are 1) Available to registered artists only 2) Subject to ad placement terms, and 3) Must reasonably identify each participating artist in the group.

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Pro Arts Logo


Pro Arts Logo: (Downloadable eps file)


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Event Calendar

December 31, 2009, 6 PM
Deadline: Early-Bird Registration

January 12, 6:30 PM
Workshop: Sharing Space
A workshop for artists looking for studio space or have space to share during EBOS. Pro Arts host this gathering to make connections between artists.

February 11, 6:30 PM
Workshop: East Bay Oakland Studios 101
An introduction for first-time EBOS participants and those wanting a refresher course. Topics include Preview Exhibition, Directory of East Bay Arts, online gallery, prepping your studio & more.

February 20, 6 PM
Deadline: Artist Registration --Still OPEN!!!

March 4, 6:30 PM
Workshop: Market Your Studio for Success
This is a special opportunity to learn how to make EBOS a personal success. Meet other participating artists who have successfully promoted themselves and their neighboring artists. Topics include: Event promotion, studio preparation, publicity and more.

April 22, 6:30 PM
Workshop: Installation and Securing Artwork
An introduction to installation, hanging artwork, and security for public exhibition.

April 30 & May 1
Artist Installation at Pro Arts

May 7 & 8
Artist Installation at Berkeley Art Center

May 7 & 8
Artist Installation at Richmond Art Center

May 8, 1 - 3 PM
Artist Networking Event at Pro Arts

May 15, 3 - 5 PM
Artist Networking Event at Berkeley Art Center

May 22, 3 - 5 PM
Artist Networking Event at Richmond Art Center

Preview Exhibition
Announcing Exhibition Partners Berkeley Art Center and Richmond Art Center!

Download pdf PR

June 3, 6-8 PM
Preview Gala
Tickets: Artists - $30
Exclusive VIP reception for the East Bay Open Studios Exhibition. A formal and festive evening with live music and champagne followed by a free reception for friends and family.

8-10 PM
Artists’ Reception
Admission: FREE

Saturday-Sunday, June 5 & 6, 11:00 AM – 6 PM
East Bay Open Studios Weekend I

Saturday-Sunday, June 12 & 13, 11 – 6 PM
East Bay Open Studios Weekend II

June 15 - June 19, 12 - 6 PM
Artist De-Installation: East BAy Open Studios Preview Exhibition

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Guidelines/Call for Entry

ELIGIBILITY
Artists must have a studio, home or exhibition space in Alameda or Contra Costa Counties. Artists seeking studio space for the event are encouraged to attend Workshop: Sharing Space, Tuesday, January 12, 6:30pm.

ENTRY
STANDARD Entry for Individual Artist Includes:

  • Listing in the full color Directory of East Bay Arts. The Directory lists artist name, medium, color image, studio location, website, email address, phone number and open Studios dates or “Open by Appointment Only.”

  • Admission to all workshops.

  • One 20” x 20“ x 6” space in the Preview Exhibition- Details TBA.

  • Two back-to-back 8.5” x 11” pages in the Artists Book reference guide for gallery visitors. Content may include your artist statement, resume, and images of your work (no originals please).

  • Posters for event distribution in your neighborhood.

  • Opportunity to pre-order event postcards (4 x 6") with blank space for artist info.

  • Opportunity to order reusable outdoor event signs to grab attention and direct studio visitors.

  • Artist webpage for one year displaying artist listing, including full color image, studio information, and contact details.

  • Image gallery of up to 8 images included on your artist webpage.

  • Distribution copies of the Directory of East Bay Arts.


BOLD Entry for Individual Artist Includes:

  • Benefits of Standard Entry plus Bold Artist Listing in the Directory. Draw more attention to your listing with bold Text and Formatting

  • Personalized web address for your artist webpage (one year). Example db.proartsgallery.org/artists/janesmith

EXPANDED Entry for Individual Artist Includes:

  • Benefits of Bold Entry plus Expanded Artist Listing in the Directory with 3 lines of descriptive text (200 characters maximum).

LIMITED EVENT Entry for Individual Artist Includes: (Late Registrations received after February 20):

  • Benefits of Standard Entry excluding listing in the Directory of East Bay Arts; other exclusions may apply, contact Pro Arts for complete description. Late entries are included in the online gallery and other event listings.

EBOS in the Schools
Open to all students (valid ID required) from a visual arts class or department in an East Bay college or university participating as a class; each artist must identify the same school address as their studio location. All other eligibility requirements apply.

  • Includes all benefits of Standard Entry.



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ENTRY FEES
Standard Entry: $140 + applicable membership fee. All participants must be current members of Pro Arts. Membership must be current through last day of event. No refunds. Discounted fees are available for Early Registration (See Entry Fee table). Limited fee waivers extended to current members for volunteer service, contact Pro Arts for details.

Entry:                           Regular        Early Online (By 12/31/09)
Standard                         $140                 $125
Bold                               $155                $140
Expanded                       $175                $160
EBOS in the Schools      $  60
Limited Event (Late)         $150

Register Online Now
Early Bird Discount - Deadline: December 31, 2009, 6PM

MEMBERSHIP
Annual Artist Membership Fee:
Artist | $45
Student with Valid ID | $20
Seniors (55+)  | $20

Pro Arts Membership offers unmatched benefits for artists and art supporters. Benefits include:

  • Discounts with local retailers on printing, framing, and art supplies, such as PS Print, Galleria Scola, and Blick Art Materials

  • Zipcar discounted membership rate and free miles for car and truck rental (Save $100)

  • E-Sheet Announcements and news

  • Free admission to professional development workshops

  • Discounted tickets to special events and performances

  • Eligibility for the Pro Arts’ critically acclaimed juried exhibitions, Bay Area Currents, and Juried Annual.  See Pro Arts website for the full list of Membership Benefits.

DIRECTORY OF EAST BAY ARTS
Published in conjunction with the East Bay Open Studios, the Directory of East Bay Arts is the definitive guide to the arts in Oakland and the East Bay. This annual publication includes full color artist listings and maps to highlight the region’s working artists and facilitate free self-guided tours of artist studios. Directories are inserted into the East Bay Express, and circulated throughout the greater Bay Area and available at Pro Arts, galleries, cafes, bookstores, and other arts venues beginning May.

Each artist entry includes a color image representing the artist’s work. Images of artwork only, no logos or advertisements (See Discounted Display Ads). Upload image online by logging into the EBOS registration or deliver a disk with formatted image to Pro Arts. Label disks with artist’s name, studio location and contact information.

Images must be formatted 2” x 2”, rgb, 300 dpi, .jpg files only. (Note: final image size may vary due to layout.) Upload Expanded Entry descriptive text (200 characters max) online or deliver disk to Pro Arts. All content must be received by registration deadline.



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DISCOUNTED DISPLAY ADS
Individual Artist Display Ads
Display Ad Size            1/16 page         1/8 page         1/4 page
Rate                                  $125               $200                 $400

Discounted rates are available to registered artists only. Individual Artist Display Ads may be utilized by the registered artist only.  For groups and additional rates/sizes, contact David@proartsgallery.org

ONLINE GALLERY and ARTIST WEBPAGE
Registered artists receive a webpage, hosted at db.proartsgallery.org, as part of the East Bay OPEN STUDIOS Online Gallery. The web page includes an artist listing, artist statement, resume and up to 8 images. The Online gallery includes a dynamic Map and search functions to locate artists by name, media, and city. Personalize your URL by upgrading your entry to Bold or Expanded. See “ENTRY”.

PREVIEW EXHIBITION

Announcing Pro Arts, Berkeley Art Center and Richmond Art Center to collaborate in the presentation of the 2010 East Bay OPEN STUDIOS Preview Exhibition. Artist Assignments and dates TBA

Individual artists receive a 20” x 20” x 6” space in the Preview Exhibition. This space may be utilized by the registered artist only. Use this space to entice visitors to your studio by presenting original work or high quality reproductions. Artists who plan thoughtful presentations in their space consistently receive more visitors to their studios.

Sales from the Preview Exhibition are encouraged; therefore Pro Arts suggests hanging available work. Artists receive 60% of sale price. If your work sells, payment is made within 30 days from the close of the Preview Exhibition.

Artists are responsible for installing and de-installing their own artwork. Check the Event Calendar for dates.  After de-installation there is a $10 per day late fee assessed on all remaining artwork. Pro Arts is not responsible for unclaimed work after de-installation. Pro Arts may discard any work remaining after 30 days from the close of the Preview Exhibition.

Download pdf Collaboration Announcement PR


ARTIST AGREEMENT AND WAIVER

Terms of Agreement: I hereby agree to the terms and conditions of Pro Arts, the Directory of East Bay Arts, and Eat Bay Open Studios as outlined in the program description. I understand that if I host other artists, or if I am hosted by another artist, each must be a registered participant. I understand that there are no refunds on registration and membership fees. I understand that participation is contingent on upholding and abiding by all terms and conditions. I agree to indemnify, defend and hold harmless Easy Bay Open Studios and Pro Arts, its officers, agents and employees for any and all liabilities, claims, errors, omissions, losses, accidents and expenses caused by, arising out of, or in connection with, either directly or indirectly, East Bay Open Studios, Directory of East Bay Arts. Terms subject to change.

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Register Online Now
Early Bird Discount - Deadline: December 31, 2009, 6PM


EBOS Committee


This is an opportunity to partner with Pro Arts and fellow EBOS artists committed to the success of working artists in the region. Meetings are TBA

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Preparing For Your Event: Tips and Reminders

  • Invite your friends, family and neighbors to  come by your studio. A key to building a following is to begin with your personal community.
  • Make sure to get the contact information of visitors. Have a guest book, or two in strategic places. Or  conduct a raffle, be creative- be sure to build your mailing list! Use the Official Pro Arts Sign-In Sheet and be eligible for $100 in art supplies.
  • Have artwork, prints, or gift cards if appropriate for sale. Souvenir items (priced under $20) such as postcards, bookmarks, magnets, etc. allow visitors who may not be able to afford higher priced artwork a chance to buy from you.
  • Consider the risk of theft or damage of your artwork when showing your work in public, even in your studio. Small work, such as small sculpture, ceramics, or jewelry may be more vulnerable. Please assess the risk of your work and take appropriate precautions.
  • Plan to follow-up with any buyers to encourage further sales.
  • Don't be discouraged if sales or attendance is slow! You never know what might one day turn into that big sale.
  Whether this is your first time showing or if you are an East Bay Open Studios veteran, it's important to remember that there are many outcomes to successful Open Studios events.   It can take months, or sometimes years, for that person who saw your work in the Preview Exhibition, noticed your image in the Directory, or stopped by your studio to make the decision to buy your work. The important thing is that you continue to make and show your artwork, keep in touch with the people that are interested in your work, and stay positive. Your peer artists are a great resource for support and feedback. Stay connected to Pro Arts and your peer network of artists.



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Sign-In Sheet and Guest Book

Help Pro Arts build the mailing list for East Bay Open Studios-- and win art supplies!

  1. Use the Official Pro Arts Sign-in Sheet in your Studio as one of your guest books.
  2. After the event return the sign-in sheet with your name on it to the gallery during de-install or mail back to Pro Arts 150 Frank H Ogawa Plaza (at Oakland Art Gallery) Oakland, CA 94612.
  3. Pro Arts will enter your name in a drawing for $100 in art supplies.


Downloadable Distribution List

Distribution List 2009(PDF Download)...


Signs, Signs and More Signs!

Make it easy for visitors to find your studio! Eye-catching signs, balloons, banners, and creative uses of the Event Poster attract visitors. Effective signage contributes to wider public participation which benefits everyone!

Checklist to Bring More Visitors to Your Open Studios:

  • Are your signs in key locations-- major cross-streets in and around your area? Visitors will drive a couple of miles if the signage is visible, and easy to follow!
  • Make sure visitors can find your studio from the nearest crossroads. Use posters, signs, balloons or banners to lead visitors to your door!
  • Ensure that your studio entrance is obvious from the street.
  • Make sure your signs STAND-OUT! Do a test drive-by or ask a friend to check out your signs. BIG signs with large clear lettering are easy to read while driving. Use the Event Poster as part of your signage for consistency OR pick-up outdoor lawn signs in the gallery for $11/ea.
  • Create signs from your studio to a neighboring studio. At the end of a studio visit refer tour-goers to the next studio nearby or that of a colleague. Artists make sales based on the referral of a neighboring artist.
Pick-up more Posters and Outdoor lawn signs to post in your area. Available in the gallery during gallery hours, Tuesday-Friday 11-6pm, Saturday 11-4pm.

Outdoor Lawn Signs for East By Open Studios: Available for sale in the Gallery $11/ea. while supplies last.



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Upgraded Artist Web Pages

Set-up or Update your upgraded 2009 Artist Web Page -- 2010 Gallery Coming SOON!

  • Upload additional artwork images
  • Include a Resume and Artist Statement
  • Update images and details throughout the year


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